Senior Administrative Assistant

Create Your Experience of a Lifetime! Come work and play in the mountains! Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world. With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success. Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first). Job Benefits Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons MORE employee discounts on lodging, food, gear, and mountain shuttles 401(k) Retirement Plan Employee Assistance Program Excellent training and professional development Referral Program Full Time roles are eligible for the above, plus: Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours) Free ski passes for dependents Critical Illness and Accident plans Job Summary: This position will provide support to other members of the resort Senior Leadership team. If you are organized, understand guest service, and are looking for a position with a passionate community of coworkers, this could be for you! Job Specifications: Starting Wage: $22.09/hr - $25.99/hr Employment Type: Year Round Shift Type: Full Time hours available Minimum Age: At least 18 years of age Housing Availability: No Job Responsibilities: Must be proficient in the use of computer software (MS Word, Outlook, PowerPoint and Excel, Smartsheets) in order to handle work involving word processing, accounting data, project timelines and other applications that may become necessary to support Hospitality teams. Work with Hospitality teams to manage communication and announcements of upcoming commitments and responsibilities. Maintain strict confidentiality on executive-level communication and exhibit strong judgment handling sensitive information. Support resort training programs, communication plans and management outreach. Assist in the preparation of meeting binders, permits, contracts and other reports or communications. Perform routine office tasks which include, but are not limited to: multi-line phone system, mail, electronic mail, phone indexes, coordinating calendars and appointments, travel arrangements, establishment and maintenance of filing systems. Send, receive, distribute, and dispose of mail for the associations, owners, and department leaders. Play a key role in the contract approval process, including maintenance of records, schedules and communication between departments. Prioritize and manage multiple assignments with fluctuating and time sensitive deadlines. Assist with planning and coordination of events as needed. Main originator & manager of Mountain Money process. Extensive guest and community relations duties, including telephone contact and preparation of correspondence. Maintain company calendars and schedules (Manager’s days off, budget calendar, contact info, organizational charts, etc.). Demonstrate flexibility and the ability to work under tight deadlines and changing priorities with accuracy, dependability, and a positive attitude. Demonstrate willingness and ability to support all front-line operations during high volume time periods, as needed. Manage and maintain office equipment, scheduled maintenance and associated service contracts. Maintain and secure all specialized office equipment. Coordinate cleaning and upkeep of Administrative offices. Assists with other tasks that may be assigned from time to time. Manage leases, lease payments and payment schedules Manage subscription & membership accounts such as magazine renewals, HOA & Chamber dues Coordinate local Records Retention & Management with departments and corporate Other duties as assigned Job Requirements: High School Diploma or GED. 3+ Years previous administrative experience to an executive-level position. Adequate knowledge of Microsoft Office Suite and Computer Software systems to effectively complete assigned tasks. Familiarity with IQware, Canva, and Emma preferred. Excellent written and verbal communication skills. Excellent organizational skills. Fluent English Language skills. Impeccable time-management skills. Strong foresight and emotional intelligence. Ability to support the Leadership team. A desire to learn and grow in the role and community at large. The expected pay range is $22.09/hr - $25.99/hr. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors. In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution. We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.